Overview
Part 1: Faculty Evaluations
Part 2: Student Evaluations

Process Overview

Basics/Timeline: Requests for evaluation set-up on a Canvas course must be submitted by the instructor of the class being evaluated (the Evaluee) at least two weeks prior to being evaluated.

This ensures that the instructor agrees to have an Evaluator (faculty or administrator) visit their online class to conduct an evaluation and that the Help Desk has ample time to set-up the evaluation.
The Evaluator should be in the online course for ONE WEEK, so the Evaluee should note the agreed upon week for access on the Help Desk ticket.
Student evaluations can be open for up to TWO WEEKS.
Finally, the Evaluee Instructor may choose which module he/she would like to have evaluated, and should communicate this to the Evaluator.

See the tabs on this page for full instructions, and note additional PFT policies and procedures for conducting evaluations can be found here.

Late Fall 2020 we will roll out a new process, until notified please follow these instructions.

Part 1: Faculty Evaluations

Step 1: Evaluee requests evaluator access and student evaluation setup in Canvas.

To request Evaluator access and set up the Student Evaluation Shell:

Login to the Peralta Help Desk at helpdesk.peralta.edu/.
Under request type, click “Canvas.”
A new drop down menu will appear on the right. Select “Evaluation Setup.”
Fill out the form (you need indicate your campus, evaluator name, course code, dates for evaluation, whether you need a student evaluation setup, etc).
Please carbon copy or 'Cc' the evaluator on the request.
Once you have completed the form, click “Save.”
You should receive email confirmation from the Help Desk that they received your request and will input the evaluator into the course and create the student evaluation shell.

Step 2: Evaluator contacts students about the evaluation.

During the week of the evaluation, the Evaluator logs into Canvas, and will be able to find TWO new course shells in his/her dashboard: The Instructor's Course and the Student Evaluation Shell.
The Evaluator needs to publish the Student Evaluation Shell. In order to publish the shell, go to the “Homepage” of the Student Evaluation Shell.
1. On the homepage, click, “Publish.” Now, the students will be able to see the evaluation shell when they log in.
2. You can also view Instructions for How to Publish a Course in Canvas.
Next, the Evaluator should send a message using the “Inbox” tool to all enrolled students.
1. To do so, go to “Inbox” in the blue bar along the left side, click the “Pencil” icon to compose a new message. Under “Course” choose the “Student Evaluation for COURSE NAME-COURSE CODE-INSTRUCTOR NAME."
2. Your message should provide information to the students about the evaluation and request that they complete it by a certain deadline; it’s helpful to include the link here too, and/or attach the instructions.
3. It is also a good idea for the instructor to contact his/her students and ask them to complete the evaluation.

Suggested email (feel free to modify):

Dear Students,

Next time you log into Canvas, you will see a new course titled, "Student Evaluation for COURSE NAME-COURSE CODE-INSTRUCTOR LAST NAME" on your dashboard with your other Canvas classes. This link allows you to participate in an evaluation of your online course and instructor. The process will take you no more than 5 minutes, and your responses are completely anonymous. The feedback you give will be reviewed by a committee of people and the information will then be shared with your instructor. This allows your instructor to hear from you (anonymously) so they can refine and improve the course this semester and in semesters to come. We hope you will take a few minutes to give us your ideas, comments, and suggestions. Please complete the evaluation before ____(date).

Sincerely,

Step 3: Evaluator observes the course and documents student evaluations.

Now, the Evaluator should enter the Instructor's course (found on your Canvas dashboard) and evaluate one unit or module as requested by the Instructor.
1. The Evaluator will only have access to the class during the one week time frame specified on the Help Desk ticket. As of now, the form used for online observations is the same form used for classroom observations.
When the deadline has passed for the student evaluations, the Evaluator goes back into the Student Evaluation Shell, and clicks the “Publish” button again on the homepage to unpublish the course.
1. Now, it is no longer visible/accessible to students.
The Evaluator then goes back into the Student Evaluation Shell and clicks on the blue "Student Evaluation for Instructor" link on the homepage. On the next page click on the link that says "Survey Statistics” on the right hand side.
1. This will open up the "Question Breakdown" and show the data for all of the the multiple choice questions. It can be printed or saved as a PDF and shared with the instructor. You can also view Instructions for How to View Survey Statistics in Canvas or a video tutorial that demonstrates the process.
To access the student comments, the Evaluator will have to click the button that says "Student Analysis."
1. This will generate a CSV file which will show all of the data in an Excel document.
Scroll to the right on the Excel document to find the individual student comments.
Either, copy and paste them to a Word document and share them separately or print the entire Excel document as a PDF.
1. You can also print out the one column with student comments. For more information see Instructions for Printing a Column in Excel.

Part 2: Student Evaluations

Step 1: How the Student Completes the Evaluation

Please see this video to understand how students will complete evaluations in Canvas, so evaluators and instructors can send accurate instructions!

Step 2: How to Collect Student Evaluations ( for Evaluators)

Evaluators, see this video to learn how to collect and synthesize student responses to evaluations!

Still Have Questions?

Contact your DE Coordinator and CC your Department Chair.

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